3D Ecolutions takes its commitment to the equitable and transparent implementation of its projects very seriously.
The following policies must be followed by all its partners, staff, at all times
It is 3D Ecolutions policy to conduct all of our work in an honest and ethical manner. We take a
zero tolerance approach to bribery and corruption and are committed to acting professionally, fairly and
with integrity in all our business dealings and relationships and in the promotion of our values.
Any 3D Ecolutions Partner/employee who breaches this policy will face disciplinary action, which could
result in dismissal for gross misconduct. Any non-employee who breaches this policy (or we have
reasonable suspicion to believe this is the case) may have their contract terminated with immediate
effect.
This policy is part of every employee’s contract of employment and every partner ‘s admission contract
and we may amend it, in writing, at any time
This policy applies to all persons working for us or on our behalf in any capacity, including employees at all levels, partners, officers, agency workers, seconded workers, volunteers, interns, agents, contractors, external consultants, third-party representatives and business partners.
Bribery means a financial or other inducement or reward for action which is illegal, unethical, a breach
of trust or improper in any way. Bribes can take the form of money, gifts, loans, fees, hospitality,
services, discounts, the award of a contract or any other advantage or benefit.
Bribery includes offering, promising, giving, accepting or seeking a bribe.
All forms of bribery are strictly prohibited. If you are unsure about whether a particular act constitutes
bribery, raise the concern in our email-ID at
3decolutions@gmail.com
or at our our partner’s Email ID at
saminder@3decolutions.co.in / santanu@3decolutions.co.in
Specifically, you must not:
give or offer any payment, gift, hospitality or other benefit in the expectation that a business advantage
will be received in return, or to reward any business received;
accept any offer from a third party that you know or suspect is made with the expectation that we will
provide a business advantage for them or anyone else; or
give or offer any payment (sometimes called a facilitation payment) to a government official in any
country to facilitate or speed up a routine or necessary procedure threaten or retaliate against another
Person who has refused to offer or accept a bribe or who has raised concerns about possible bribery or
corruption
This policy does not prohibit the giving or accepting of reasonable and appropriate hospitality for
legitimate purposes such as building relationships, maintaining 3D Ecolutions’s image or reputation, or
promoting our firm goals and values.
A gift or hospitality will not be appropriate if it is unduly lavish or extravagant, or could be seen as an
inducement or reward for any preferential treatment (for example, during contractual negotiations or a
tender process).
Gifts must be of an appropriate type and value depending on the circumstances and taking account of
the reason for the gift. Gifts must not include cash or cash equivalent (such as vouchers), or be given in
secret. Gifts must be given in the name of 3D Ecolutions name – not in any individual/ any other entity
name.
Promotional gifts of low value such as project or company merchandise may be given to our existing
suppliers and business partners and we can accept equivalent gifts from them
You must declare and keep a written record of all hospitality or gifts given or received. You must also
submit all expenses claims relating to hospitality, gifts or payments to third parties in accordance with
our expenses policy and record the reason for expenditure.
All accounts, invoices, and other records relating to dealings with third parties including suppliers should
be prepared with strict accuracy and completeness. Accounts must not be kept “off-book” to facilitate
or conceal improper payments.
If you are offered a bribe, or are asked to make one, or if you suspect that any bribery, corruption or other breach of this policy has occurred or may occur, you must notify at our Email ID 3decolutions@gmail.com or at our our partner’s Email ID at saminder@3decolutions.co.in / santanu@3decolutions.co.in as soon as possible.
3D Ecolutions LLP works with women and men to contribute to sustainable development through
participatory data collection and research. By supporting development partners, we can contribute to
prosperity in our communities, reduce poverty and increase resilience among our beneficiaries and
their communities. We recognize that maximizing the inclusive economic growth that is required to
achieve widespread prosperity requires the full and unencumbered participation of women and girls.
Our commitment to programmatic excellence therefore necessitates that our work and our
organization engage, empower and benefit both women and men. We believe that this gender policy,
by providing a clear and consistent message on our gender equality commitment, will maximize project
effectiveness, strengthen our organization, enhance program resources, improve coordination with
internal and external partners, and increase accountability.
This gender policy defines 3D Ecolutions’ explicit commitment to advancing gender equality (1)
through
our work as we believe it will maximize operational and organizational effectiveness and improve our
contribution to sustainable poverty alleviation
3D Ecolutions commits to ensuring that:
• the contributions of both women and men (2) are visible andvalued;
• both women and men are listened to and exercise influence; and
• women and men have equal access to, and benefit from, information, assets, services and
opportunities.
We seek to achieve the policy’s objectives through actions focused on both our programming and on
our corporate practices and culture.
We intend to integrate gender into our programming in the following ways:
Gender analyses: Gender equality means recognizing that men and women often have different needs
and priorities, face different constraints, have different aspirations, and contribute to development in
different ways. To enable the exploration and understanding of gender differences, we will
systematically deploy and continuously improve tools to assess the needs of both males and females in
our formative research and monitoring and evaluation. We will also strive to ensure that all staff
understand the different roles, responsibilities and experiences of women and men in relation to the
issues being addressed by the project. Gender technical advisors will undertake targeted analyses aimed
at testing hypotheses, gaining deeper understanding of gender-based needs,
Gender equality entails the concept that all human beings, both women and men, are free to develop their personal abilities and make choices without the limitations set by stereotypes, rigid gender roles or prejudices. Gender equality means that the different behaviors, aspirations and needs of women and men are considered, valued and favored equally. Source: UN Women, Guidance Note Gender Mainstreaming in Development Programming, 201
References to “women” and “men” in this policy are, where appropriate, inclusive of girls and boys respectively.
Gender-sensitive design: Draw upon research, analysis and experiences to design projects that advance
gender equality through our operations.
Gender-integrated implementation: Project implementation strives to achieve equitable economic and
social benefits for women and men.
Sex-disaggregated data: Systematic collection and analysis of sex-disaggregated data to understand if
and how issues affect females and males differently.
Learning: Systematic capturing and sharing of programmatic lessons learned in relation to intended and
unintended impacts on the lives of women and men, including impact on gender equality.
3D Ecolutions commits to the process of incorporating a gender perspective into our corporate practices,
our organizational policies, strategies, administrative functions and organizational culture. 3D Ecolutions
is at its most effective at delivering gender-integrated programming when our own corporate policies
and processes are gender-sensitive and support gender equality. 3D Ecolutions recognizes that this is an
ongoing process that will require sustained commitment of will, time and resources. We further
recognize that gender inequality is a relational issue, and as such, it can only be addressed by working
with men as well as women. In practice this will require us to examine and (where necessary) revise the
policies, formal and informal practices, and characteristics of our organization to ensure that they
support gender equality
Our activities will include:
Gender-sensitive policies: Gender-sensitive language and gender equality principles incorporated into
policies.
Committed leadership: Leaders regularly communicating and demonstrating their commitment to
organizational gender equality, e.g. through the recognition of efforts to advance policy objectives.
Gender training: Gender capacity-building opportunities made available to staff, e.g. through trainings
and e-learning platforms.
HR practices: Gender-sensitive and gender-equitable practices integrated into:
• Job recruitment and hiring;
• Performance evaluations; and
• Remuneration-related processes to ensure equal pay for equal work.
Female staff targets: Our ambition is to achieve gender balance throughout our work and at all levels.
3D Ecolutions will continue to insist that advancement and hiring through merit is critical to our
success.
Women's ability to enter and advance at 3D Ecolutions will not be because of their gender but because of
their talent, insight and experience.
3D Ecolutions commits to undertaking an organizational gender self-assessment to learn from our ongoing gender integration work and to identify opportunities for improvement
While implementing all activities, 3D Ecolutions staff/Partner’s will:
• treat children with respect regardless of race, colour, sex, language, religion, political or other
opinion, national, ethnic or social origin, property, disability, birth or otherstatus;
• not use language or behaviour towards children that is inappropriate, harassing, abusive,
sexually provocative, demeaning or culturally inappropriate;
• not engage children in any form of sexual activity or acts, including paying for sexual services or
acts where, under the law(s) applicable to the child, the child is below the age of consent or the
act(s) are an offence under relevant laws;
• wherever possible, ensure that another adult is present when working in the proximity of
children;
• not invite unaccompanied children into a member of the staff’s home without the permission of
their parent/guardian, unless they are at immediate risk of injury or in physical danger;
• not sleep close to unsupervised children unless absolutely necessary, in which case I must obtain
the supervisor’s permission, and ensure that another adult is present if possible;
• use any computers, mobile phones, or video and digital cameras appropriately, and never
exploit or harass children or access child pornography through any medium (see also ‘Use of
children’s images for work-related purposes’);
• refrain from physical punishment or discipline of children refrain from hiring children for
domestic or other labour which is inappropriate given their age or developmental stage, which
interferes with their time available for education and recreational activities, or which places
them at significant risk of injury comply with all relevant Italian and local legislation, including
labour laws in relation to child labour; and
• immediately report concerns or allegations of child abuse in accordance with appropriate
procedures.
When photographing or filming a child for work-related purposes, 3D Ecolutions staff/Partner must:
• before photographing or filming a child, assess and endeavour to comply with local traditions or
restrictions for reproducing personal images;
• before photographing or filming a child, obtain consent from the child or a parent or guardian of
the child. As part of this it must be explained how the photograph or film will beused;
• ensure photographs, films, videos and DVDs present children in a dignified and respectful
manner and not in a vulnerable orsubmissive manner. Children should be adequately clothed
and not in poses that could be seen as sexually suggestive;
• ensure images are honest representations of the context and the facts; and ensure file labels do
not reveal identifying information about a child when sending imageselectronically.
3D Ecolutions staff/Partner will use common sense to avoid actions or behaviours that could be
construed as child abuse, and will report any suspected cases of child abuse to 3D Ecolutions when
implementing any project activities.
3D Ecolutions LLP acknowledges its responsibility to the environment, and we express our commitment
towards implementing practices which will promote environmental sustainability. The following policy
governs the management of the environmental aspects of our company, with specific focus on the
conservation of resources and the reduction of waste.
This policy relates to how all operations in our company will be continually reviewed and improved, so
that we will truly be able to integrate environmental and social considerations into our everyday
practices.
The company will consistently strive to raise awareness in the community through active participation in
business chambers, with other local businesses, and with embassies in North East India and Thailand
and also to other parts of the world to the most of our ability and concern. 3D Ecolutions encourages
local participation and ideas generation, supports local initiatives for recycling, and trains employees in
environmental matters.
• Comply with any laws governing the environment, and actively look for ways to improve on
these guidelines.
• Work towards the conservation of energy, water and resources in all ouroperations.
• Strive to better understand both the direct and indirect impact that our practices may have on
the environment.
• Promote environmental awareness throughout all operations of the company.
• Provide training to staff/Partner’s on implementing our sustainable policies.
• Make explicit our commitment to local environmental protection through staffpolicies:
• Never to buy, eat, hunt, or encourage others to otherwise procure wildlife, not limited
to endangered species, while working for3D Ecolutions
• Make thoughtful decisions on the buying and eating of NTFPs, ensuring that any
consumption is not from the endangered list
• Dispose of waste thoughtfully, and develop an attitude of "reducing, recycling and reusing."
• Lessen our environmental impact by purchasing environmentally-friendly products and services.
• Work with our entire supply chain in order to gain mutual benefits of incorporating
environmentally sustainable goals into everyday business.
• Regularly review our business practices, and determine whether each practice is suitable in an
environmental context.
• Work with other companies to benchmark our practices, and determine whether our goals have
been reached.
3D Ecolutions takes its responsibility for contributing to public health and safety very seriously.
At this time of noble pandemic, additional measures are implemented to ensure the health of 3D
Ecolutions staff, counterparts from other organisations, as well as villagers with whom we work.
These measures include:
1. Check with local authorities for current regulations if planning a meeting of more than 50
participants.
2. Meetings to be held in outdoor spaces to enable social distancing where appropriate.
3. Check with local authorities for current regulations on wearing of facemasks.
4. All 3D Ecolutions staff will be trained to pay extra attention to hygiene, including hand
hygiene, when traveling and working in villages.
5. Hand sanitiser, or an alcohol spray, will be regularly used.
6. 3D Ecolutions staff will carry their own water bottles, which they will take out of the village
when they leave. No garbage will be left in thevillage
And follow the rules of the road
This stops dust and dirt covering villagers houses as you pass – also helps you watch out for children and animals playing by the road
SLOW down around villages, where the might be children playing – even on paved roads
Stop the car if you need to answer your phone. When you are driving, you must be focused on driving, not on your phone
If you feel tired or sick, stop. Don’t drive if you don’t feel you can drive safely
Leave a bit earlier if you can – the roads are more dangerous as the sun is setting and after dark
Do not start driving until everyone is sitting in their seats with their seatbelts on
Driver needs to call to team leader when setting out, and in the evening before 6pm to let them know they have arrived (if still on road at 6pm, must call as soon as possible)